EMPLOYMENT OPPORTUNITY

BLUE PROSPERITY VANUATU OCEANS ADMINISTRATIVE ASSISTANT​

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Position Title: Oceans Administrative Assistant
Reports To: Director of Dept. Oceans and Maritime Affairs
Location: Port Vila, Vanuatu
Position Type: Full-Time

 

Position Summary

Based in Vanuatu, the Oceans Administrative Assistant will provide a wide range of support to the department's Director. The general goal is to enable a substantially higher level of overall efficiency in the Director’s interactions within the Department, with Ministry management, senior government leaders, other government agencies, and various partner and stakeholder groups. A critical interface will be with members of the Blue Prosperity Vanuatu team, a government program supported by the Waitt Institute through a partnership. 

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Key Responsibilities 

• Schedule Management: Manage the Director's calendar to ensure all meetings (in-person and virtual) are scheduled in advance and that the Director receives updated printouts of meeting obligations each week.  Meetings with partners, MFOMA ministry, OPSC, and stakeholders should be fully captured in the calendar

• Communications:  Manage the Director's emails to ensure daily clearance of all emails.  The email filing system should be rigorously maintained, and the Director should assist in replying to urgent emails and attend to pending emails in a timely manner.  Email filing should be organized by folder, with the inbox cleared daily and pending tasks filed in the ACTION folder to be cleared regularly.

• Task Development and Support:  Coordinate Director input needed for task management for team members, as well as Director tasks required under OPSC and Job Description, Business Plan and Budget Narratives

 

Qualifications

• Minimum 2 years of experience in an administrative position

• Understanding of the administrative systems and processes of the Vanuatu Government. Ideally, would have their own substantial network of contacts throughout government. 

 

Education & Preferred Attributes 

• Education & technical expertise:   

  • Tertiary degree in a relevant field

  • Office Administration

  • French Language a plus      

• Regional & cultural competence: 

  • Knowledge of regional architecture

  • Understanding of Vanuatu Malvatumauri and the Chiefly system

• Operational coordination: 

  • Project management experience is a plus

  • Proven track record of office management and coordination expertise

 

Salary  

A competitive salary will be offered based on experience.  

  

Questions? 

Please contact Mr. Toney Tevi, Director of Dept of Ocean and Maritime Affairs, at ttevi2025@gmail.com with any questions.

To apply: Please send your resume and cover letter written in English to Tom Grueskin at tgrueskin@waittfoundation.org. Include “Oceans Administrative Assistant” in the subject line of your email. The position will remain open until filled.